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W-9 Form Houston Texas: What You Should Know

How to Use W9 Forms Before you fill out W9 Forms you need to know what you should write on the forms. You should use blank form. For example when a corporation is a non-profit, write “Non-Profit Corporation — Form W-9” not Form W-9. When an employee is self-employed, write “Employee/Self-Employee — Form W-9” not Form W-9. Also, the company may have other business names on it with different addresses/names (like a sole proprietorship and an LLC). When all the information for the company is the same, send the same word to the IRS as on the form. Form W9 (Rev. February 2018) — Houston TX A person must report business information using a valid business form unless he or she is exempt from filing an information return with the IRS. The Form W9 is an IRS identification number that identifies this taxpayer. This number is similar to the social security number (SSN) of the taxpayer. Therefore, a business form must be complete, valid and reliable for the IRS and also must contain the correct information for the taxpayer. If the Form W9 is incomplete, fails to meet the legal requirements or has serious errors, it may be deemed not to comply with the reporting requirements of law. The IRS requires a complete and accurate Form W9 for each reporting period beginning with the filing of the Form W9 and each reporting period for which the taxpayer fails to file timely. (Rev. 12/2018) Form W9 (Revision 2), Information Return for Employer A person is required to file Form W9 (Revision 2) to report income, employment related tax information, withholding and employment related tax forms and/or schedules, employment related tax consequences, employment tax liabilities, other employee payments, tax on unemployment benefits and other similar employment related taxes. If an information return for self-employed individuals is required, then information reporting forms may not be required. However, Form W9 (Revision 2) must report employment and tax information regardless of whether an information return for self-employed individuals is required. Form W9 (Rev. 2) is only for self-employed individuals (self-employed individuals must use Form W9-W-2), except for limited time limited liability partnerships and small companies and limited liability partnerships that do not pay employee withholding tax at the individual level.

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