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W-9 Form for Gilbert Arizona: What You Should Know

In general, the person who collects the state and local taxes or the vendor to whom the service is provided must be on Form W-9 to accept and process the payment. You are not required to file Form W-9 or other IRS forms to receive a contractor's identification number unless such identification is required because the contractor is an IRS contractor. If a vendor's identification number is required based on the fact that the taxpayer is a contractor or not-for-profit organization that does not have a valid contractor number, that taxpayer must use Form 1099-MISC to report the income. Please remember that you must provide the following information as part of Form W-9: Name of the business or institution (or name if there are subsidiaries) (Form LLC, Form LLC-S, Form LLC-N, or Form SS-12) Name of the person with whom the transaction is to be performed (Employer if the transaction is to be performed in Indiana, Contractor if the transaction is to be performed in Arizona) Date, Time and place of the transaction and purpose for performing the transaction (the date of the transaction, time of performance, and place of performance) Amount or value of payment involved, if more than 5,000 Note: The IRS does not verify this information by using a photograph and Signature. It is a criminal offense to use a photograph of others, or a signature that cannot be verified under state or federal laws. A contractor is required to provide the taxpayer with a copy of Form 1099-MISC for payment information. If a Form W-9 is returned with a duplicate or incorrectly filled out portion of the form, the contractor must send a new Form W-9. If the contractor cannot obtain a valid TIN from the Arizona Secretary of State's office, or does not accept Forms W-9 that contain the taxpayer's correct TIN, the contractor must cancel the contract and not perform any services for the taxpayer. Note: A person, or entity authorized under statute or regulation to enter into a contract for services with or for a state, is required to file a separate Form W-9 for each contract.

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